Location: Los Angeles, CA
Benefits Offered: Vision, Medical, Life Insurance, 401k, Dental
Employment Type: Full-Time

Position: Accounting Clerk – Accounts Payable
Department: Accounting
FLSA Status: Non-Exempt
Reports To: Accounting Manager

The Accounting Clerk will work directly with the Firm’s Accounting department, and other departments within the firm (i.e. Administration, Employment Law, Intake, Marketing, Personal Injury, and Workers’ Compensation). The Accounting Clerk will provide essential support necessary to keep the Accounting department running efficiently and smoothly. In addition, this includes general office processes as well as specific departmental related projects.

 Primary duties/responsibilities include, but are not limited to:

  • Assist in monitoring and responding to inquiries received in the Accounting department’s general e-mail folder;
  • Assist in obtaining and updating vendor W-9 information in QuickBooks;
  • Assist in setting up recurring payments, when applicable;
  • Create new customer(s) in QuickBooks for specific Firm Accounts (i.e. Main and Trust Accounts);
  • Enter key data of financial transactions in QuickBooks and other required databases daily;
  • Assist in reconciling accounts in an efficient and timely manner;
  • Assist in compiling reports/summaries on activity areas and inform management;
  • Assist in Managing the Firm’s account payables to include reviewing and processing invoices for payment; organizing and maintaining accounts payable files; and responding to incoming vendor telephone/ email inquiries;
  • Prepare bank deposits, general ledger postings and statements;
  • Provide accounting and clerical support to the accounting department;
  • Provide assistance and support to company personnel;
  • Receive and process requests for costs reports from various Firm personnel;
  • Research, track and restore accounting or documentation problems and discrepancies;Oversee and manage approximately 225 to 250 pre-litigation matters with the assistance of the assigned case manager from inception to closure;
  • Responsible for depositing incoming Workers’ Compensation checks into QuickBooks and updating Workers’ Compensation suspense account(s);
  • Responsible for supervising Firm’s credit card usage, including:
    • Creating and processing monthly credit card expense log,
    • Ensuring credit card statements balance at month end, and
    • Verifying expenses are allocated to matters accordingly;
  • Type accurately, prepare and maintain accounting documents and records; and
  • Perform other duties as assigned by Management and/or Team Leaders.

Competencies/Skills:

  • Ability to adapt to new situations and changing priorities;
  • Ability to communicate effectively with a range of individuals;
  • Ability to handle confidential and sensitive information with a high degree of discretion and tact;
  • Ability to identify urgent tasks and to prioritize accordingly;
  • Ability to maintain composure and professionalism under pressure;
  • Ability to manage their time and multi-task effectively;
  • Ability to pay very close attention to detail;
  • Ability to work alone or as part of a team;
  • Active and acute knowledge of Adobe Acrobat and Microsoft Office (i.e., Word, Excel, Outlook);
  • Active and acute knowledge of bookkeeping and basic accounting procedures;
  • Possess excellent written and verbal communication skills;
  • Possess strong organizational, analytical, and clerical skills; and
  • This position requires physical activity including, but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds (lbs.). This position may also require sitting for prolonged periods of time.

Qualifications:

  • Bachelor’s degree or relevant certification preferred;
  • Minimum five (5) years experience working in an accounting department or similar role; and
  • Experience working in a Personal Injury law firm preferred.
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