800-818-1818

Mailroom Clerk/Scanner

Location: Los Angeles, CA
Benefits Offered: Vision, Medical, Life Insurance, 401k, Dental
Employment Type: Full-Time

Position: Mailroom Clerk/Scanner
Department: Auxiliary Support
FLSA Status: Non-Exempt
Reports directly to: Mailroom Supervisor

The Mailroom Clerk/Scanner will work directly with our Auxiliary Support department, and other departments within the firm (i.e. Personal Injury, Workers’ Compensation, Employment Law, Intake, Marketing, and Administration). The Mailroom Clerk/Scanner will provide essential support necessary to keep the mailroom running efficiently and smoothly. In addition, this includes general office processes as well as specific departmental related projects.

Primary duties/responsibilities include, but are not limited to:
• Process, sort and deliver mail;
• Prepare mail and packages for shipment;
• Sort interoffice and regular mail by department;
• Log and distribute overnight packages;
• Assist in organizing and maintaining the mailroom;
• Operate mailroom equipment, including but not limited to:
• Postage meters,
• Mail sorting machines,
• Scanners,
• Mail sealers,
• Envelope openers,
• Fold-and-insert machines, and
• and labeling machines;
• Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing;
• Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions;
• Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying;
• Ensure the integrity and confidentiality of all records; • Maintain inventory of office supplies and materials, including those specific to the mailroom supplies; and
• Perform other duties as assigned by Management and/or Team Leaders.

Competencies/Skills:
• Ability to handle confidential and sensitive information with a high degree of discretion and tact;
• Possess strong organizational, analytical, and clerical skills;
• Proficient computer skills and familiarity with the postal system;
• Ability to work alone or as part of a team;
• Ability to pay very close attention to detail;
• Ability to identify urgent tasks and to prioritize accordingly;
• Ability to manage their time and multi-task effectively;
• Ability to adapt to new situations and changing priorities; and
• Active and acute knowledge in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat;
• This position requires physical activity including, but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds (lbs.). In addition, lifting heavy items and transport/guide up to 100 pounds (lbs.) of material on a cart is sometimes required. This position may also require sitting for prolonged periods of time.

Qualifications:
• High school diploma or equivalent; and
• Minimum one (1) year experience working in a law firm, preferred.

The Dominguez Firm LLP. is an Equal Opportunity Employer